Bressler Risk Blog

This week, I’m pleased to highlight an open role at Hinckley Allen: “Senior Conflicts Analyst.” The job description is available on their careers page, with candidates directed to apply directly on their job site.

• Hinckley Allen is seeking a Senior Conflicts Analyst to join our team.
• This role is responsible for conducting complex conflicts analysis, identifying legal and business risks, and providing strategic guidance to attorneys and firm leadership.
• This role is also responsible for analyzing conflicts search results, preparing detailed conflicts reports, and summarizing results for the requesting attorney.
• Additionally, this role assists with resolving potential issues that have been identified for new business and, possibly, lateral matters, under the direction of the Conflicts Manager and Director of Conflicts.
• This is a fully remote position, but is only open to candidates located in New York, Massachusetts, Illinois, Florida, Connecticut, New Hampshire, or Rhode Island.

Essential Duties and Responsibilities:

• Independently conduct corporate research using an online database, along with general web searches, to determine corporate parents, affiliations, or other important relationships.
• Use proper search strategies in our firm’s internal database to conduct conflicts searches for new business, and possibly lateral, matters. Draft and analyze detailed written conflicts reports that include risk assessment, identification of applicable ethics rules, and recommended courses of action.
• Proactively communicate complex conflicts search results to requesting attorneys, identifying any potential conflicts and business issues in a concise and comprehensive summary. Throughout running conflicts searches, assist with the ongoing maintenance of the firm’s database.
• Ability to work collaboratively and communicate effectively with the Director of Conflicts, Conflicts Manager, other Conflicts team members, General Counsel, and firm attorneys.
• Provide information and answer general questions concerning the conflicts process from staff and attorneys.
• Participate in developing and refining conflicts policies, procedures and workflow improvements to enhance efficiency and risk management.
• Serve as a resource to junior analysts by providing guidance on search strategy, issue spotting, and documentation, support analyst onboarding and development.
• Assist with other assigned or required duties.

Skills and Experience:

• Bachelor’s degree strongly preferred, with knowledge and experience in conflicts resolution.
• 5-7 years of experience in a law firm conflicts or business intake department.
• Experience using inTapp is strongly preferred, or a similar conflicts software.
• Knowledge of professional responsibility and legal ethics rules.
• Strong working knowledge of conflicts rules and their practical application in a law firm environment.
• Strong analytical and critical thinking skills with attention to detail.
• Self-motivated with the ability to work independently with minimal supervision, as well as effectively in a team environment.
• Strong written and verbal communication.
• Excellent customer service skills.
• Demonstrated ability to exercise independent judgement, manage competing priorities, and handle sensitive and confidential information with discretion.
• Experience handling complex conflicts scenarios, including lateral attorney onboarding and high volume or high-risk matters, preferred.

Salary Range: $80,000-110,000. The specific compensation for this role will be determined based on education, experience, and skill set of the individual selected for the position.

The job description is available on their careers page, with candidates directed to apply directly on their job site.

About Hinckley Allen

People who have joined Hinckley Allen from other firms often remark how gratified they are to work with a team where their contributions are highly valued, and their voices are heard. It’s different here. That sense of your full, authentic self being welcomed into our firm is one of the reasons we maintain a staff turnover rate well below industry norms.

Everything we do, from our comprehensive benefits (flex time, parental leave, and wellness programs) to our networking activities, is thoughtfully designed for the growth and benefit of our employees and ultimately our clients. We are large enough to offer challenging and meaningful work, while maintaining a just-right size that fosters a collegial and collaborative culture.

Hinckley Allen Cares, you’ll be challenged to be your best—and truly recognized for the contributions you make.

For more detail, see their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to spotlight an open position at Fredrikson: “Senior Conflicts Analyst” —

• We are seeking an experienced Senior Conflicts Analyst to join our Conflicts Team.
• This fully remote position (available to candidates located Minnesota, California, Washington, Oregon, Colorado, Iowa, Illinois, Missouri and Wisconsin) is critical to protecting the Firm by identifying and analyzing potential conflicts of interest related to new business intake, lateral hires, and other firm initiatives.
• The Senior Conflicts Analyst brings strong judgment, advanced research skills, and a collaborative mindset to support attorneys and business partners across the Firm.
• This position reports to the Conflicts Manager and works closely with Conflicts Resolution Specialists, Conflicts Counsel, attorneys, and other stakeholders.

Why Join Us:

• This is an opportunity to take on a senior-level analytical role within a collaborative Conflicts Team. You will work on complex, high-impact matters, support Firm-wide risk management, and continue building deep expertise in legal ethics and conflicts analysis.

Key Responsibilities Include:

• Perform advanced conflicts searches and analysis for new matters and lateral hires.
• Research and analyze corporate family structures, subsidiaries, and affiliations using multiple research tools.
• Review intake materials with a critical eye to identify potential conflicts of interest and assess risk.
• Prepare clear, well-reasoned written summaries and/or recommendations regarding routine conflicts issues.
• Support lateral hire conflict reviews, including coordination with HR and evaluation of portable and non-portable matters.
• Serve as a resource to junior analysts by providing guidance on search strategy, issue spotting, and documentation.
• Respond to attorney and staff inquiries with professionalism, clarity, and efficiency.
• Contribute to process improvements, quality control efforts, and testing of conflicts tools and workflows.
• Handle sensitive and confidential information with discretion and sound judgment.

Our Ideal Candidates Will Have:

• 5+ years of experience in conflicts analysis, risk management, or a related role within a large law firm or professional services environment.
• Strong working knowledge of conflicts rules under the Rules of Professional Conduct.
• Associate’s degree or equivalent experience required; Bachelor’s degree or paralegal certificate strongly preferred.
• Expertise with conflicts systems such as Intapp Open, Elite, or similar platforms.
• Expertise with corporate research tools (e.g., Dun & Bradstreet Family Tree or comparable resources).
• Advanced skills in Microsoft Outlook, Word, and Excel.
• Excellent analytical skills with the ability to clearly explain risk and issues to non-technical audiences.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Understanding of conflict resolution methods such as waivers and ethical screens.
• Experience mentoring or supporting junior team members is a plus.

Benefits

Our comprehensive benefits options include medical, dental, vision, basic and supplemental life insurance, short-and long-term disability, employee resource benefits (inclusive of counseling, coaching, and care-giving guidance), paid-parental leave, parenting classes, pre-tax parking and transportation options, and much more! Our retirement plan includes financial planning, Social Security/Medicare planning, 401k/Roth investment options, and a firm-paid profit-sharing contribution. Benefits are subject to eligibility requirements and other terms and conditions.

About Fredrikson

Diversity and inclusion are core values of Fredrikson & Byron. To best serve our clients, we provide innovative solutions to legal needs by cultivating a diverse workforce. With a reputation as the firm “where law and business meet,” our attorneys and staff bring business acumen and entrepreneurial thinking to operate as business advisors, strategic partners, and legal counselors to our clients. The firm’s 400+ attorneys serve clients through our ten locations around the world: Minneapolis, Saint Paul, and Mankato, MN; Bismarck and Fargo, ND; Ames and Des Moines, IA; Madison, WI; Saltillo, Mexico; and Shanghai, China. Visit www.fredlaw.com for more information.

Fredrikson is an equal employment opportunity employer. All qualified applicants are encouraged to apply. Fredrikson does not discriminate in its recruiting, hiring or employment practices on the basis of race, color, religion, creed, age, sex, pregnancy, childbirth, or related medical conditions, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity or expression, military or veteran status, genetic information, status with regard to public assistance, and any other characteristics protected by applicable local, state, and/or federal laws.

See their careers site for more on the company and work environment, see the complete job posting for more details on the position and to apply.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an opening at Manatt: “Senior Conflicts Attorney” —

• The Senior Conflicts Attorney will serve as a key member of the Firm’s Legal and Risk Management team, working in close collaboration with the Conflicts team to proactively identify, research, and resolve potential conflicts of interest and risk management issues. This non-billing, business professional role is central to supporting the firm’s risk management and client intake processes.
• The Senior Conflicts Attorney will lead complex conflict-of-interest analyses, provide expert guidance to partners and firm leadership regarding ethical compliance, and help develop and implement best practices to protect the firm across a wide variety of matters and jurisdictions.
• This position offers an exciting opportunity for an experienced conflicts attorney who excels in a fast-paced, collaborative environment and possesses the sound judgment required to address sophisticated legal and business challenges, especially for lateral conflicts clearances. This role will not be a billing professional but will be a Business Professional role and sit within the Legal and Risk Management department.
• Offices: Los Angeles; Boston; Orange County; Silicon Valley; Sacramento; Washington, D.C.; Chicago; San Diego; San Francisco

Key Responsibilities

• Review, identify and advise Firm attorneys, staff, and incoming professionals on conflicts of interest issues and appropriate resolutions; and possess and maintain knowledge of the Rules of Professional Conduct in the US generally and California specifically.
• Handle lateral conflicts clearances, including identifying and appropriately resolving all conflicts issues, assisting with onboarding new hires, working with candidates to obtain additional information as needed, and communicating with appropriate department chairs and the General Counsel’s office regarding appropriate resolutions.
• Serve as a point of contact in handling the resolution of escalated conflicts and intake issues.
• Assist with training other members of the Conflicts Department, including assisting with creating written training materials, developing best practices and procedures, and ensuring standardized results across the Department.
• Assist with the formulation, documentation, and execution of strategic plans and procedures related to business intake and conflict-of-interest analysis/resolution to ensure proper conflict management.
• Work with Firm professionals and the General Counsel’s office to review, draft, negotiate, and ultimately finalize waiver letters, disclosures, and engagement agreements and termination letters on matter-by-matter basis.
• Communicate with and advise professionals, secretaries and other Firm personnel on established Firm policies and Procedures related to conflicts.
• Consult on procedural issues concerning Firm policies that affect the Conflicts Department.
• Propose conflicts and other relevant language for RFP responses.
• Review and revise outside counsel guidelines and similar policies and contracts received from Firm clients, and provide direction and options regarding items of concern, including working with Firm attorneys regarding compliance with such terms.
• Confirm need for and create ethical walls to screen individuals from particular clients and matters as part of conflict clearing process.
• Conduct advanced level research projects on corporate affiliations and corporate relatedness
• Prioritize requests and coordinate with other team members as appropriate to maintain appropriate flow of priority requests.
• Handle special projects, including research projects, at the direction of the General Counsel’s office.
• All other duties as assigned or required.

Qualifications

• JD degree required
• Must be currently licensed in good standing in a firm-approved U.S. state.
• Member of state bar in the corresponding state in which work is performed.
• Minimum of five (5) years law firm experience at an AmLaw 100 firm clearing and resolving new business conflict issues required, with a minimum of four (4) years experience handling lateral conflicts clearances
• Effective and succinct oral communication and clear and concise written communication.
• Effective analytical, logical reasoning, and problem-solving abilities.
• Experience with legal ethics and privilege issues.
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment and meet deadlines
• Demonstrated professionalism, sound judgment, and discretion
• Commitment to exceptional internal and external client service
• Must be extremely detail oriented, organized and have great follow through skills
• Must be able to learn new software programs as needed
• Must be able to identify and resolve problems in a timely manner
• Must be flexible in order to respond quickly and positively to shifting demands
• Must be able to communicate effectively with all Firm constituents
• Experience with Intapp is a plus
• Prior experience with resolving conflicts for bankruptcy matters a plus
• Strong Outlook, Excel and Word skills required
• Demonstrated reliability and the ability to work both independently and collaboratively within a hybrid (remote and in-office) team environment.
• The Firm operates on a hybrid work schedule requiring in-office presence Tuesday through Thursday, with optional remote work permitted on Mondays and Fridays. All employees must remain available for onsite work up to five days per week as business needs dictate. This schedule is subject to change; flexibility is required

See the complete job posting for more details on the job requirements and to apply for this position.

About Manatt

With 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.

Learn more about working at the firm on their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an open role at Littler: “Conflicts Analyst” —

• The Conflicts Analyst is accountable for accurate conflicts analyses, completed in a timely fashion with sufficient care to detail and thoroughness so as to minimize risk to the Firm.
• This is a remote position. If resident in Kansas City, MO or Atlanta, GA, a hybrid work schedule will be required.
• Pursuant to Colorado, California, Hawaii, Illinois, Maryland, Minnesota, Nevada, Massachusetts, New Jersey, New York and Washington, DC regulation, the salary range for this position is $32.00 – $44.80 per hour and includes eligibility for performance-based bonuses.
• Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. We offer generous compensation and benefits packages. For more information visit: https://www.littler.com/benefits/state-details.

Responsibilities:

• Ensures that parties are entered correctly into the conflicts database, including corporate family trees, for conflicts purposes.
• Ensures that conflicts analyses are communicated accurately and thoroughly to attorneys or management in writing (where appropriate) and orally.
• Accountable for responsiveness, clear communication and excellent service toward internal customers.
• Perform such other/additional duties as may from time to time be assigned.

Qualifications:

• Demonstrated familiarity with Intapp Open, Elite/3E or other conflicts and financial software. Familiarity with Dun & Bradstreet, Orbis, Capital IQ and/or other corporate-family or legal research tools. Demonstrated proficiency with Microsoft Outlook, Word, and Excel.
• Demonstrated ability to:
  • Organize and prioritize numerous tasks
  • Address tasks in a logical sequence and minimize errors while maintaining quick turnaround times.
  • Demonstrated ability to prioritize the work of others and appropriately balance responsiveness with accuracy and thoroughness
  • Demonstrated ability to communicate complicated and detailed conflicts analyses to attorneys or management in writing or orally.
  • Demonstrated ability to communicate with and effectively follow the direction of a diverse group of attorneys and staff, and to provide good customer service to all levels of an organization.
  • Demonstrated familiarity with law firm engagement letters, outside counsel guidelines, conflict waiver agreements, and basic elements of law firm structure and administration.
  • Demonstrated ability to run conflicts searches and review conflicts reports for potential conflicts of interest, take steps to resolve potential conflicts, and appropriately escalate issues if needed Demonstrated ability to analyze accurately potential conflicts of interest, including investigating the facts of the situation by asking questions of attorneys and analyzing data housed in firm systems. Awareness of (a) cures for conflicts such as waivers and ethics screens and (b) conflicts that cannot be waived.

Education and Certifications::

• Required: Associate’s degree or relevant education and experience
• Preferred: Bachelor’s or Paralegal certificate.

Experience Required:

• Minimum 2+ years of relevant experience.
• Law Firm experience is preferred.

See the complete job posting for more details on the job and to apply for this position.

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,800 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years. Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

For more information about our firm visit: www.littler.com.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an opening at Shipman & Goodwin: “New Business Intake (NBI) Specialist” —

• We are seeking a New Business Intake Specialist, resident in our Boston office.
• The New Business Intake Specialist will be responsible for:
  • (i) the end-to-end internal intake workflow for new clients and matters by gathering required data from requesting attorneys and practice teams in the Boston office;
  • (ii) the coordination and analysis of conflict checks and production of due diligence with respect to the same;
  • and (iii) the supplemental support of the New Business Intake (“NBI”) team in non-Boston NBI matters.
• The Specialist will review and analyze new client and matter workflows to ensure data integrity and assure that Firm matters are being opened in accordance with Firm policies and procedures.
• Additionally, the Specialist will assist the Firm in complying with its professional responsibility obligations, ethical and legal duties in support of the Director and the General Counsel.

See the complete job posting for more details on the job requirements and to apply for this position.

About Shipman

From lawyers to professional administrative staff, our success depends on finding and hiring talented people for every position in the firm. The dedication, commitment and talent of our employees allow Shipman to provide superior client service. We value, appreciate, and recognize the talent and contributions of all our employees. We offer a supportive, stimulating environment that celebrates and encourages the qualities we value most. Our core values, integrity, service excellence, collaboration, collegiality and community are the foundation of our success.

Learn more about working at the firm on their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an opening at WilmerHale: “Conflicts Attorney” —

• Responsible for providing contextual analysis and critical assessment of new business intake (and other) matters with specific conflicts clearance responsibilities; providing direction, professional development, training, and review of work product of conflicts team.
• The Conflicts Attorney’s responsibilities also include providing guidance and implementing department administrative objectives as needed, overseeing and serving as a department and Firm resource for Outside Counsel Guidelines (OCGs), Requests for Proposals (RFPs), lateral conflicts checks, and ethical screens; and actively participate in decision making in connection with conflicts resolution, business clearance and related ethics matters.
• LOCATIONS:
  • Washington, DC
  • Dayton, Ohio

About this Role

• Provide contextual analysis and critical assessment of new business intake reports, lateral hire conflicts checks, RFPs, OCGs, and other conflicts materials, together with corresponding conflicts database hits, for completeness, accuracy, and adherence to firm procedures; refine or supplement packages as needed. Support department’s intake of and response to OCGs. Draft, provide or finalize accurate and deadline-driven responses in conjunction with other stakeholders and subject matter experts; work with attorneys to negotiate specific terms as needed; ensure accurate records and tracking system are maintained, and provide updates on developments that could affect department or Firm and make recommendations regarding OCG work procedures or specific situations.
• The Conflicts Attorney guides the Conflicts Teams’ responses or directly handles the responses to the more complex requests. The Conflicts Attorney provides ongoing feedback and professional development in furtherance of the Conflicts Team gaining the expertise to handle certain categories of Info Searches (identified by the Deputy General Counsel) independently (and with timely periodic reviews by Conflicts Attorneys).
• Communicate and disseminate conflicts of interest information verbally or in writing to the Business Intake Approval Committee (BIAC); communicate with all levels of firm personnel on a variety of conflicts of interest issues and procedures. Monitor, evaluate, and effectively manage clearance e-mail dialogue for the BIAC as needed. Provide concise, timely, and accurate communication of clearance-related issues to appropriate parties as needed.
• Oversee department’s administration of ethical screens, maintaining familiarity with the disqualification rules (and the differences in which the rules apply to lawyers and non-lawyers) for multiple jurisdictions. This includes review of the client consent or waiver letter and matter clearance documents, assessment of the screening requirements, and related follow ups needed to supplement the file with any other information needed to implement the (usually time sensitive) screen. Ensure that the screening records are complete and include all the data elements critical for accurate reporting. The Conflicts Attorney is also responsible for all research in connection with screen-specific conflicts questions, report requests, and implementation or removal projects. Oversee department’s responses to time sensitive attorney requests for specific or non-standard conflicts waiver and engagement letter language as needed. Use independent judgment to determine whether response requires additional review. Accurately memorialize consents and restrictions and disseminate updates as needed.
• Able to manage department’s lateral conflicts check process; this includes substantive and material involvement in the tracking of incoming lateral checks, ensuring successful inter- and intra-department deliverables through approaches that address both micro and macro level elements of the department’s workflow, workload, and other competing demands. Managing the process also includes serving as a resource for all assigned conflicts staff upon receipt and review of each lateral form.
• Oversee research provided for RFP process; this includes serving as a resource for Conflicts Staff upon receipt and review of the RFP, directing the focus and search and refining or supplementing packages as needed prior to review; and ensuring up-to-date tracking mechanisms for status of searches and timely delivery of deadline-driven responses. May draft, finalize or provide accurate responses to attorneys and Client Development and others as needed.
• Monitor new business and conflicts trends, remaining current with respect to both individual practice areas and the Firm as a whole.
• Supervise weekend and holiday coverage on a rotating basis. Responsibilities include advising Conflicts Staff on any intake-related questions or concerns Utilize clear, effective, and direct communications to collaborate with other Conflicts Staff to plan and carry out all projects. This includes timely establishment and communication of related changes, developments, and contingency plans to department management and staff.
• As a subject matter expert, provide ongoing review of Conflicts Team’s work product. Provide formal (subject matter and work product-specific) feedback as requested for inclusion in performance evaluations.
  Independently identify research needs, effectively utilizing third-party business resources as relevant to the situation or topic. Plan library or electronic research, pacer, IP database, conflicts database, wall builder database, adobe acrobat, or other conflicts-specific or electronic workflow-specific training for teams as needed. Participate in the hiring process for Conflicts Team including evaluating potential candidates, resumes, interviewing; and providing recommendations.
• Assists with proactively supporting client service by actively participating in the firm’s service excellence programs. Ensures that staff members are providing quality service to internal members/departments of the firm as well as external clients and vendors by displaying professionalism via electronic and print correspondence, over the telephone and in-person and by encouraging an atmosphere that rewards a “can do” attitude.
• Manage special projects and perform other duties as assigned.

Required Skills

• Ability to consistently exercise discretion and independent judgment with respect to matters of significance to the Firm’s incoming business; demonstrated consistency in exhibiting mature judgment and handling legally complex and confidential information appropriately.
• Ability to consistently exercise discretion and independent judgment with respect to non-supervisory working relationships and interactions with staff while facilitating adherence to guidelines or procedures; demonstrated consistency in exhibiting mature judgment in connection with timely and accurate communication to peers and management regarding staff developments and concerns.
• Ability to work effectively as part of a team, as a subject matter expert, and with department management, maintaining the team’s customer service focus and a forward-looking approach to improving workflow processes and processes.
• Articulate communicator both orally and in writing; excellent business writing skills; ability to apply these communication skills effectively and efficiently in a deadline-driven environment.
• Excellent project management and organizational skills, including the ability to work effectively with minimal supervision and under pressure; consistent detail-orientation in subject matter-specific, administrative, and supervisory arenas.
• Pro-active self-starter; demonstrated ability to see and remain mindful of the big picture without losing sight of details.
• Willingness, initiative, and resourcefulness necessary to independently plan and coordinate work with others as necessary to bring projects to completion while demonstrating mature judgment in the amount, frequency, and content of communication to department management and attorneys and staff regarding the status of product deliverables, timelines, or other substantive developments.
• Proficiency with Microsoft Office Suite; ability to use (or learn) electronic workflow systems; online legal research services (e.g., Lexis, Westlaw), searchable conflicts databases (e.g., Intapp), ethical wall builder databases (e.g., Intapp), finance databases (e.g., 3E), and other research or reporting tools (e.g., CPi or web-based ad hoc reporting software).

See the complete job posting for more details on the job requirements and to apply for this position.

About WilmerHale

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

Learn more about working at the firm on their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an open role at Robinson+Cole: “Conflicts Attorney” —

• This position is responsible for identifying and assisting in the resolution of potential ethical and business conflicts arising out of the submission of conflict search requests, the intake of new clients and matters, requests relating to client/matter maintenance, and the hiring of lateral attorneys, contract attorneys, and non-lawyer staff.
• This position will report to the, Director of Risk Management & Conflicts and working closely with the General Counsel to ensure overall risk related to lateral hire conflicts and client/matter intake is minimized.
• Under limited supervision, this position is responsible for creating, reviewing, analyzing, and clearing conflict of interest reports for clients, matters and potential lawyers joining the firm. Facilitates resolution of potential conflicts for requesting lawyers and legal recruiting team firm wide. Provides input and guidance into review process of other team members.

Duties/Responsibilities

• Conduct conflicts of interest searches on all parties and clients for incoming new business for all offices.
• Use internal and external databases to conduct factual research; identify potential conflicts, including determining the status of relevant matters, ascertaining the nature of an entity’s role in a particular matter, analyzing existing waivers, and researching corporate relationships of affiliated companies; engages in discussions with lawyers to gather information and/or clarification as needed.
• Review and clear conflicts related to all client/matter intake requests as well as day-to-day conflict search requests, which requires in-depth understanding of the firm’s new business intake process, conflicts database, and client/matter data.
• Conduct searches for lateral and contract attorney and non-lawyer staff prior work history conflicts as well as lateral business intake conflicts. Prepare a summary of potential conflicts identified for the recruiting attorney and administrative directors/managers involved in the hiring and/or lateral intake process.
• Work with responsible attorneys and relevant administrative departments to implement ethical walls for new clients/matters where necessary as well as incoming candidates when deemed appropriate.
• Draft conflict waiver language on behalf of responsible attorneys and communicate waiver requests to clients, where appropriate.
• Consult with the Director of Risk Management & Conflicts and the Loss Prevention Partner and/or responsible partners regarding conflicts or new business issues that cannot be immediately resolved, such as complex conflicts questions, or issues requiring research or the application of conflicts or new business subject matter expertise.
• Review new business intake forms in the automated workflow system for accuracy and consistency.
• Ensure compliance with all firm rules for lateral hires and business intake; review engagement letters, billing information, exception rates, waiver letters, Outside Counsel Guidelines.
• Provide assistance to lawyers on how to read and interpret conflicts of interest reports; how to use the business intake systems and provide assistance to firm members on how to utilize conflicts/new business intake automated workflow system.
• Work closely with the Director of Risk Management & Conflicts, other Conflicts Attorney(s) and the Business Intake team to ensure coordination of systems, workflow and outcomes.
• Document workflow process and procedures and update as needed.
• Review and maintain the accuracy of the firm wide New Business Report.
• Keep current on trends in conflicts of interest management by participating in professional activities and by reading and contribution to the literature of legal records and risk management organizations.
• Attend legal software (i.e. Intapp, Aderant, iManage, etc.) training sessions, conferences, presentations, and conventions as necessary.
• Field incoming emails and phone calls to the conflict’s inquiry distribution list and phone line.
• Assist in developing and maintaining a library of forms, templates, exemplar language and other resources.
• Attend on-site in person team meetings and/or training sessions as location permits.
• Assist in special projects and other duties as assigned.

Experience Required

• J.D. from an accredited law school, bar admission in good standing in a state where Robinson & Cole operates an office.
• Minimum of five years of experience in medium or large law firm or professional services organization.
• General knowledge of the Rules of Professional Responsibility and ability to research rules applicable to conflicts and lateral attorney migration within the jurisdictions in which we practice.
• Knowledge of the conflicts and new business intake process and the ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution processes required.
• Strong knowledge of ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution processes.
• Prior experience utilizing automated conflicts and/or workflow systems, Intapp Open Intake System or similar experience preferred.

See the complete job posting on this page for more details on the job requirements and to apply for this position.

About R + C

Our dedicated, talented, and diverse team of business professionals are integral to the R+C community and contribute to our positive, inclusive workplace environment. Business professionals not only provide invaluable support and high-quality service to our Attorneys and other internal clients, but enable us to provide outstanding legal service to our external clients as well. When you join R+C, you will work alongside great people and experience a work environment rich in, civility, collaboration, engagement and growth opportunities for all. Why Work at R+C?

Whether you are interested in joining one of our business service areas such as Finance, Business Development and Marketing, Information Technology, Talent Management or one of the many legal practice areas which include Business Transactions, Immigration, Real Estate and Intellectual Property to name a few, you will become part of a team where your contributions and efforts are valued and a firm that knows our people are our greatest asset.

Learn more about working at the firm on their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an opening at Duane Morris:”Conflicts and Business Intake Compliance Counsel” —

• We are seeking a Conflicts and Business Intake Compliance Counsel.
• The ideal candidate will act as counsel to the law firm in identifying and resolving actual and potential conflicts of interest arising out of new business intake and the hiring of lawyers and staff joining the firm, as well as assisting with the onboarding of clients, matters, lawyers and staff.
• Core responsibilities include counseling lawyers and staff in resolving actual and potential conflicts and providing legal and operational support for the Office of General Counsel in its implementation of risk management strategies relating to new business intake, legal hiring, compliance and other legal matters involving the firm.
• Members of the Office of General Counsel work as an integrated team with many other departments of the firm, including management, and they are seen as valued resources and trusted advisors to the partners, associates and staff of the firm.

ESSENTIAL FUNCTIONS:

• Perform initial review of conflicts reports requested by firm attorneys, identify actual and potential conflicts of interest and coordinate resolution of conflicts among all involved parties.
• Advise the firm and its attorneys regarding the appropriate form and terms of engagement letters for use in documenting new engagements and counseling and assisting attorneys on drafting such letters as needed.
• Approve engagement letter drafts prior to distribution to clients and assist with drafting waivers for inclusion in engagement letters or separate letters as required.
• Monitor compliance with new business intake instructions and requirements, such as the completion and execution of appropriate engagement letters and any necessary waivers, implementation of ethical screens where necessary and assessment of intake risk by the firm.
• Act as a resource in assisting firm attorneys in understanding conflicts of interest and managing conflicts and new business intake in an appropriate manner, including participation in firm presentations and training programs as needed.
• Review conflicts reports for incoming lateral lawyers, new lawyers and legal support staff and take necessary action to clear actual and potential conflicts of interest, including interfacing with candidates where necessary to obtain further information about their work.

OTHER DUTIES ASSIGNED:

• Provide legal advice to the firm and its personnel regarding various professional responsibility and risk management matters as required by the Office of General Counsel.
• Tasks may include development and updating of firm policies and forms for internal use; reviewing and providing legal advice regarding client Outside Counsel Guidelines and vendor contracts; maintaining and updating terms of engagement letters, waiver letters and related documents based on changes in the law and firm practice; assisting in development of strategies and methodologies for identifying, managing, and resolving conflicts of interest and assessing client and matter fit; and developing and/or conducting internal conflicts training for the firm’s lawyers and staff.

EXTENT OF CONTACT:

This position requires a high degree of contact with:

• the firm’s General Counsel and Assistant General Counsels;
• the firm’s Director of Office Services, Business Intake Risk and Compliance Director, Business Intake Manager, Conflicts Specialists and other business intake staff;
• firm partners, associates and staff, including executive management.
• This position requires limited contact with individuals outside of the firm.

WORKING CONDITIONS AND ENVIRONMENT:
(necessary travel, unusual work hours, unusual environmental conditions, etc.)

• Position is full-time, requiring a 5-day work week and standard hours as outlined in the firm policy manual, with additional hours as required when necessary to meet deadlines.
• Limited domestic travel, possibly involving multiple-day trips requiring overnight stays, may be required in order to attend training seminars/CLE programs, firm meetings and the like.

PREFERRED QUALIFICATIONS:

• Adheres to highest ethical standards for behavior.
• Strong organizational and planning skills, including the ability to organize and prioritize numerous tasks and complete them under time constraints.
• Strong interpersonal skills necessary to permit effective communication in person, by e-mail and telephone with a diverse group of lawyers and staff.
• Ability to recognize actual and potential conflicts of interest under applicable professional standards, other issues that could be viewed as conflicts of interest from an ethical and/or business perspective, and effectively discussing and resolving such issues with the lawyers and staff involved.
• Prior experience as a conflicts attorney, or experience in legal ethics, conflicts analysis and/or review, representation of law firms and the like.

EDUCATION AND EXPERIENCE:

• J.D. degree.
• Member of the State Bar in good standing in Duane Morris office where candidate will sit.
• Minimum 4 years’ experience as a practicing lawyer in a business law firm environment and/or prior experience as a conflicts attorney in a law firm setting.

See the complete job posting for more details on the job requirements and to apply for this position.

About Duane Morris

Duane Morris’ dedicated professional and administrative support staff provides the technological and administrative infrastructure for the firm. The day-to-day activities of our staff are at the foundation of the firm’s success. The underlying values of teamwork, commitment and service demonstrated every day are not only shared by our entire staff, but they also mirror the seamless, high-quality legal services that our lawyers deliver to the firm’s clients.

More than 650 professional and administrative employees at Duane Morris focus on a variety of disciplines, including accounting, facilities, human resources, information services, legal recruiting, library services, marketing and communications, and office and secretarial services.

Learn more about working at the firm on their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an opening at Lathrop GPM “Senior Intake Analyst” —

• Lathrop GPM, one of the nation’s leading law firms, has an immediate opening for a Senior Intake Analyst in our Minneapolis, MN, Kansas City, MO or San Jose, CA location.
• The Senior Intake Analyst is responsible for supporting the firm’s client and matter intake process through the review, processing, and analysis of new business forms and conflicts checks. Through their subject matter expertise, the Senior Intake Analyst will act as a resource for firm personnel both within and outside of the Intake department.
• All responsibilities are expected to be performed with a commitment to providing excellent customer and risk management service to the partnership in a matter consistent with firm values.

Conflicts & Analysis

• Perform conflicts checks for new client, matter, and additional parties intake forms, including the identification of potential conflicts of interest and providing relevant information to assist the Professional Responsibility Committee (PRC) in clearing potential conflicts of interest
• Perform review and analysis of new representations as it relates to risk considerations and firm specific special processing procedures
• Research prospective clients and related parties using firm databases and web-based applications
• Perform due diligence and credit checks on prospective clients
• Conduct sanctions list screenings for prospective clients and parties involved in proposed representations
• Process conflicts checks for lateral hire candidates
• Process and manage correspondence related to intake forms including retrieving appropriate approvals for non-standard language
• Other duties as assigned.

Subject Matter Resource

• Act as point of contact to answer questions and provide guidance for newly trained employees at the firm, both within and outside of the Intake department
• Help facilitate seamless onboarding, client transfers and matter openings for lateral partners and partner groups
• Assist Intake management with keeping department resources, such as Compass, Intake internal procedure documents, and Intapp Open system documentation, current and making recommendations for improvements
• Identify potential risk considerations and special processing procedures applicable to the opening of new clients and matters

Client Matter Management

• Assist with attorney offboarding as it relates to ensuring the accuracy of firm client matter data and records
• Process and manage requests to change or update client matter information
• Liaise with firm attorneys and legal administrative assistance to ensure client correspondence such as engagement letters, client Outside Counsel Guidelines, and conflicts waivers are obtained when necessary, up to date, and saved in the appropriate repositories

Service

• Track and follow up on all outstanding requests and new business intake form approvals
• Respond to calls, emails and workflow requests from firm attorneys, legal administrative assistants, and other personnel regarding the new business intake process and requests
• Special projects and other duties as assigned.

Requirements

Minimum Requirements:

• Bachelor’s degree or equivalent years’ related experience
• Minimum of three years’ experience in conflicts or new business intake in a law firm

Preferred Requirements:

• Experience with Intapp Open
• Working knowledge of Model Rules of Professional Conduct and their practical application in a mid to large size law firm

In addition to the essential job duties, the following are requisite physical, mental and//or performance requirements of the positions:

• Ability to problem-solve.
• Strong research and analytical skills, including the ability to identify risk considerations and synthesize large amounts of client due diligence data and conflicts of interest information.
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference).
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment.
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate.
• Willingness to be flexible with time and adjust to a changing work environment.
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation.
• Ability to use sound judgment and discretion in dealing with highly confidential information.
• Ability to maintain stamina throughout a standard workday, on- and off-site.
• Ability to maintain regular attendance and work regularly scheduled hours.
• Ability to take direction and accept supervision.
• Demonstrate ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations.
• Ability to work effectively with co-workers in a team-oriented, collaborative environment.

See the complete job posting for more details on the job requirements and to apply for this position.

About Lathrop GPM

Lathrop GPM is a full-service, Am Law 200 law firm with offices in Boston, Chicago, Dallas, Denver, Kansas City, Los Angeles, Minneapolis, Overland Park, St. Cloud, St. Louis, San Jose, Redwood Shores and Washington, D.C. Our clients are at the heart of everything we do. We offer a competitive compensation and benefits package, and a professional, challenging, yet comfortable hybrid working environment.

Learn more about working at the firm on their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…