Bressler Risk Blog

I’m always glad to see repeat participants in the risk jobs board. This week, I’m pleased to highlight a new open role at Seyfarth: “Information Governance Manager” —

• As the Information Governance Manager, you will be responsible for the development and implementation of a broad range of strategic projects and initiatives relating to the adoption of effective data management practices.
• This position is responsible for managing the Information Governance team who coordinate and manage data across internal Firm departments and external sources. This position works closely with the Firm’s Technical Service Group (TSG) to assist in the development of migration strategies to ensure the integrity of data during repository upgrades, changes and decommissioning.
• The position requires a deep understanding of information management including the tactical management of both physical and electronic records, as well as information management technology and systems, information security, and the ethical, legal and regulatory requirements for lawyers and law firms related to information.

The Day-to-Day:

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

• Serve as a subject matter expert on project teams, perform data analysis and research assignments, documents results, make recommendations regarding information governance, and make oral presentations and written recommendations relating to these topics.
• Design procedures to support Firm policies, client expectations, legal requirements and regulatory guidelines related to the governance of information. Develop and maintain documentation describing related Standard Operating Procedures (SOPs).
• Develop and implement the necessary processes for the organization of electronic data for the purpose of applying the Firm’s retention policy and other disposition activities. Performs in-depth analysis on paper files and data repositories across the firm to identify those records that are eligible for destruction.
• Coordinate with attorneys, Technology Service Group (TSG) managers, IG analysts, and outside parties, to manage and coordinate large-scale data transfers for attorney mobility and client file transfers. Design and implement quality controls to ensure information is securely transferred to and from external sources in a timely manner.
• Oversee the “wall” technology used to secure information contained in the document management system and other firm repositories. Monitor software vendor website and ensure that timely upgrades are performed on system. Perform periodic audits of user access rights, including ancillary systems not connected directly to the “walls” technology.
• Oversee the management of the legal hold process and coordinate the identification, collection and production of potentially responsive information in compliance with established policies and procedures.

You Have:

• A bachelor’s degree or equivalent experience
• Five years of work experience in a law firm or professional services environment is preferred. Three years of hands-on data analysis experience is preferred.
• Additional credentials such as Certified Information Governance Officer (CIGO), Information Governance Professional (IGP) or Certified Records Manager (CRM) a plus.
• Experience with legal document management system, accounting system and archival software preferred. Expertise with M365, Purview, Visio, iManage cloud, iManage Records Management systems, and Intapp products a plus.
• Advanced computer skills including Excel and an understanding of various data storage repositories and electronic document management software is required.
• Working knowledge of general programming, software development concepts and issue tracking databases required.
• Knowledge of SQL database and SQL Reporting Services (SRS), PowerShell scripting, basic CMD prompt commands, SharePoint, electronic imaging and archiving a plus.
• Ability to learn and efficiently utilize specialized project management and records management software. Familiarity with Boolean searching techniques.
• Proactive and able to provide information and training and maintain effective relationships with a diverse group of attorneys, clients, staff, and contacts outside the Firm, in person, by e-mail and telephone with courtesy and diplomacy.
• Flexibility to adjust hours and travel as needed.
• This is a hybrid position that requires two days in the office.

See the complete job posting for more details on the job and to apply for this position.

About Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

For more detail, see their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight another open role at Littler: “Conflicts Analyst (Multiple Offices)” —

• The Conflicts Analyst is accountable for accurate conflicts analyses, completed in a timely fashion with sufficient care to detail and thoroughness so as to minimize risk to the Firm.

This is a Hybrid position resident in Atlanta or the Kansas City area.

Responsibilities:

• Ensures that parties are entered correctly into the conflicts database, including corporate family trees, for conflicts purposes.
• Ensures that conflicts analyses are communicated accurately and thoroughly to attorneys or management in writing (where appropriate) and orally. Accountable for responsiveness, clear communication and excellent service toward internal customers.
• Perform such other/additional duties as may from time to time be assigned.

Qualifications:

• Demonstrated familiarity with InTapp-Open, Elite or other conflicts software. Familiarity with Dun & Bradstreet Family Tree Portal or other corporate-family or legal research tools. Demonstrated proficiency with Microsoft Outlook, Word, and Excel.
• Demonstrated ability to:
  • communicate complicated and detailed conflicts analyses to attorneys or management in writing or orally. Demonstrated ability to communicate with and effectively follow the direction of a diverse group of attorneys and staff, and to provide good customer service to all levels of an organization.
  • Organize and prioritize numerous tasks
  • Address tasks in a logical sequence and
  • Minimize errors while maintaining quick turnaround times. Demonstrated ability to prioritize the work of others and appropriately balance responsiveness with accuracy and thoroughness
• Demonstrated familiarity with law firm engagement letters, outside counsel guidelines, conflict waiver agreements, and basic elements of law firm structure and administration.
• Demonstrated ability to run conflicts searches with Boolean logic and review conflicts reports for potential conflicts of interest, take steps to resolve potential conflicts, and appropriately escalate issues if needed Demonstrated ability to analyze accurately potential conflicts of interest, including investigating the facts of the situation by asking questions of attorneys and analyzing data housed in firm systems. Awareness of (a) cures for conflicts such as waivers and ethics screens and (b) conflicts that cannot be waived.

Education and Certifications::

• Required: Associate’s degree or relevant education and experience
• Preferred: Bachelor’s or Paralegal certificate.

Experience Required:

• Minimum 2+ years relevant experience in a law firm.

See the complete job posting for more details on the job and to apply for this position.

About Littler

At Littler, we understand that workplace issues can’t wait. With access to more than 1,800 employment attorneys in over 100 offices around the world, our clients don’t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. What’s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quo—delivering groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, we’re fueled by ingenuity and inspired by you.

Benefits

We offer a generous benefits package to full-time and part-time employees working a minimum of 20 hours a week. Benefits include comprehensive health, dental and vision plan for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.

For more information about our benefits visit: www.littler.com/benefits/state-detailshttp://www.littler.com/benefits/state-details.

For more information about our firm visit: www.littler.com.

For inquiries regarding this opportunity, please e-mail Jennifer Carrion at jcarrion@littler.com with “Conflicts Attorney” in the subject line.

Littler Mendelson is proud to be an equal opportunity employer.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

This week, I’m pleased to highlight two open roles at Dentons. These are both through a recruiter, so if you’re interested you can reach out directly to: ZSA Legal Recruitment Warren Bongard at wbongard@zsa.ca.

Position #1: Senior Conflicts Lawyer

• Dentons Canada is currently seeking a Senior Conflicts Attorney / Lawyer to join their Canada Conflicts team.
• No experience of the applicable Canadian professional rules is needed – training in the applicable Canadian professional rules will be provided.
• In a fully remote position, Dentons Canada currently seeks a US-based candidate with substantive and significant conflicts experience – at least 5 years – under the US (or Canada or SRA) rules at preferably an international business, or large national, law firm.
• The ability to search from scratch, and perform substantive conflicts analysis, is key.
• Intapp experience is highly desirable.
• Dentons Canada is open to you working remotely from the US. Relocation to Canada assisted by the Firm may be a possibility for the right candidate and depending on the circumstances.
• Working primarily from and with the Office of the General Counsel in the Canada Region, the Senior Conflicts Attorney/ Lawyer will assist with potential conflict of interest issues firm wide while playing an integral role in the firm’s client-matter intake process.
• Ideally, you will have practised law at a leading global law firm (although this is not essential); and while preference will be given to those in the Pacific time zone, all time zones will be considered.
• Please contact our retained agent at ZSA Legal Recruitment, Warren Bongard at wbongard@zsa.ca. Ref. #32996.

Position #2: Conflicts Lawyer

• Dentons Canada is currently seeking a Conflicts Attorney / Lawyer to join their Canada Conflicts team.
• No experience of the applicable Canadian professional rules is needed – training in will be provided.
• In a fully remote position, Dentons Canada currently seeks a US-based candidate with minimum 2 years substantive conflicts experience under the US (or Canada or SRA) rules at preferably an international business, or large national, law firm.
• The ability to search from scratch, and perform substantive conflicts analysis, is key.
• Intapp experience is highly desirable.
• Dentons Canada is open to you working remotely from the US. Relocation to Canada assisted by the Firm may be a possibility for the right candidate and depending on the circumstances.
• Working primarily from and with the Office of the General Counsel in the Canada Region, the Conflicts Attorney / Lawyer will assist with potential conflict of interest issues firm wide while playing an integral role in the firm’s client-matter intake process. Preference will be given to those in the Pacific time zone, all time zones will be considered.
• Please contact our retained agent at ZSA Legal Recruitment, Warren Bongard at wbongard@zsa.ca. Ref. #32986.

About Dentons

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employers for 13 consecutive years (2011-2023), as well as one of Canada’s Top Employers for Young People (2024) for the seventh time.

Are you interested in a thought provoking and challenging role, while maintaining a standard work schedule, with the option to work remotely? If so, we would love to talk to you about joining our team of conflicts professionals! Please contact our retained agent at ZSA Legal Recruitment, Warren Bongard at: wbongard@zsa.ca.

This is an exclusive search with ZSA Legal Recruitment. All CVs sent to Dentons will be redirected to ZSA for review.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

This week, I’m pleased to highlight a new open role at Faegre Drinker: “Conflicts Attorney” —

• Faegre Drinker has an opportunity for a Conflicts Attorney to work within our Office of the General Counsel in our Minneapolis, Philadelphia, Chicago, Denver, or downtown Indianapolis office. You will be part of a dynamic team dedicated to analyzing and resolving conflicts related to new clients, new matters, and lateral hires. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients. This role is classified as a professional staff role at the firm.

What you would do:

• Analyzes and identifies potential conflicts of interest related to the firm’s new clients and matters, initiates communications with attorneys, recommends resolution and assists with drafting consents to ensure compliance
• Assists attorneys and the Office of the General Counsel team overall with proposed engagement letter edits and the review of outside counsel guidelines to ensure that terms align with firm practices
• Assists with maintaining a repository of operative outside counsel guidelines
• Coordinates appropriate conflict searching in collaboration with the firm’s Client Intake Team and works with the Office of the General Counsel team to review and analyze conflict search results to ensure that any conflicts with laterals’ portable or non-portable matters or prior work are clear of conflicts or necessary consents or notices required under the applicable rules of professional conduct are documented

What is expected:

• Ability to problem-solve
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations

What is required:

• Law Degree plus an active bar membership in one or more states (where the firm has an office)
• At least five (5) years of relevant experience practicing law and/or working in a conflicts’ capacity
• Experience working within a law firm or in a risk management role or corporate compliance role that has a broad scope of practice areas and offices in multiple jurisdictions.
• Strong working knowledge of at least one state’s rules of professional conduct.
• Understanding of conflicts search strategy and experience with analyzing conflict search results.
• Technology proficiency and ability/openness to learn new programs and technology.
• Experience working with Intapp Open, Intapp Walls and Intapp Terms programs.
• Familiarity of legal research tools and databases

See the complete job posting for more details on the job and to apply for this position.

About Faegre Drinker

Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.

For more detail, see their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

This week, I’m pleased to highlight a new open role at Seyfarth: “Client Contracts Counsel” —

• Under the general direction of an Associate General Counsel, and according to established firm policies and procedures, you will exercise discretion and independent judgment to review, negotiate, document and store non-standard client engagement terms, RFPs, and assist with client IT security assessments and reviews.
• You will work with a Compliance Paralegal and will manage workflow and assist with reporting statistics and trends related to client engagement documents. You will manage and maintain a comprehensive client engagement document database (Intapp Terms) to help mitigate the firm’s exposure to risk.
• You will act as a liaison between all firm departments involved in client acquisition and intake, firm management, relationship partners, and other professional staff, while maintaining professionalism and strict confidentiality in all client and firm matters.

The Day-to-Day:

• Review, negotiate, track, document, and store Outside Counsel Guidelines (OCGs), non-standard engagement letters, GDPR documentation, RFPs, and other client contracts to ensure compliance with the firm’s ethical and business obligations.
• Draft correspondence to address terms of engagement that do not align with Seyfarth’s policies, procedures, ethics, loss prevention, and risk tolerance. Negotiate directly with clients at direction of relationship partner.
• Maintain an efficient and transparent depository and quick-reference resource(s) regarding client engagement terms.
• Solicit and coordinate feedback and approval on non-standard client contracts from Seyfarth subject matter experts.
• Implement client requirements such as obtaining conflicts searches on clients’ corporate affiliates, requesting ethical or confidentiality walls, providing client notices, updating and maintaining the firm’s various databases and document management systems.
• Assist in follow-up to ensure that executed engagement documents are obtained.

You Have:

•  A Juris Doctor Degree
• Bar admission in good standing in any US state or the District of Columbia required.
• 5+ years of legal experience, including experience either as a conflicts attorney or as a commercial attorney engaged in contract review and negotiation, preferably with a large law firm.
• Ability to analyze complex documents and communicate results of analysis concisely and professionally
• Ability to maintain effective relationships with a diverse group of attorneys, clients, and professional staff
• Close attention to detail, the ability to follow instructions, and excellent troubleshooting, proactive problem resolution, and follow-through skills
• A high degree of initiative and critical-thinking skills along with the ability to exercise independent judgment and manage multiple priorities in a fast-paced work environment.
• Ability to learn and utilize specific internal or third-party Conflicts Department software as well as relevant firm computer software programs
  Excellent organizational skills, including record keeping and data collection

See the complete job posting for more details on the job and to apply for this position.

About Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

For more detail, see their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

I’m always delighted to see repeat participants on the jobs board. This week, I’m pleased to highlight a new open role at Quarles: “Conflicts Analyst” —

• We are seeking a Conflicts Analyst to support our Chicago, Indianapolis, Milwaukee, Naples, Tucson, Madison, Minneapolis, Phoenix, St. Louis, Tampa, or Washington D.C. office.
• This position is also open to remote or hybrid schedules.

Responsibilities:

• Perform corporate research to identify corporate affiliates, principals and nature of business in order to search and identify ethical and business issues in the firm’s conflicts database.
• Create conflict reports that identify and summarize issues relating to new clients, new matters, lateral attorneys, marketing requests and special projects.
• Work closely with Conflicts Counsel and take necessary steps to confirm conflicts of interest are resolved including closing dormant matters and working with relationship lawyers to confirm cures are in place.
• Evaluate and escalate difficult or highly sensitive conflicts and matter opening issues to General Counsel’s Office, senior conflicts personnel and/or Loss Prevention Partners and work with them to address the issues.
• Review and resolve various issues related to opening legal matters, including business conflicts, area of practice issues, billing and client credit issues, pro-bono related questions and internal Firm policies.
• Assist Legal Recruiting by summarizing conflicts and business issues, providing clearance assistance and requesting screens related to the onboarding of lateral attorney hires.
• Maintain current knowledge of trends and developments impacting the conflicts function.
• Possess knowledge of the Model Rules of Professional Responsibility that apply to conflicts of interest.
• Recommend new policies and procedures related to conflicts analysis and clearance, business intake and risk compliance.

Qualifications/Experience:

• Bachelor’s degree or equivalent experience
• Two years prior conflicts of interest experience in a law firm
• Experience with a conflicts database preferred, especially Intapp
• Basic Excel skills
• Ability to work with diverse populations and resolve issues
• Excellent sensitivity, confidentiality and judgment when it comes to difficult issues
• Excellent organizational, interpersonal relations, written and oral communication skills
• Strong customer service attitude
• Work well under pressure, good problem solver
• Ability to work independently required
• Ability to coordinate many issues/projects at once
• Accuracy and strong attention to detail required

See the complete job posting for more details on the job and to apply for this position.

About Quarles

Our team of business professionals — across functions such as finance, human resources, marketing and business development, information technology and office administration — plays a pivotal role in the ongoing success of the firm. Our leadership recognizes this and so do our attorneys. That’s why we’re as committed to your growth as you are to ours. At Quarles, you will be surrounded by colleagues who are focused on the success of the team, who want to see you succeed and who are as persistent and hard-working as you. You will be part of a culture where great people are working to achieve great things, together, and where the contributions of every individual — attorney and business professional — are equally valued.

For more detail, see their careers page.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an open role at Vinson & Elkins: “Conflicts Attorney” with unique listings online for their open locations: Dallas, Houston, and Austin —

• This position will be joining the Firm’s growing Conflicts Department, and primarily responsible for analyzing, resolving, and documenting conflicts of interest issues, related compliance issues, and conducting new client background research.

Primary Duties and Responsibilities:

•  Create and analyze conflicts reports and identify and resolve potential ethical or business conflicts issues relating to new business, lateral attorneys, new staff, and marketing initiatives
• Draft conflicts waivers and ethical walls as needed to resolve potential conflicts of interest
• Advise attorneys regarding ethical obligations relating to conflicts of interest and other issues covered by the Rules of Professional Conduct
• Assist attorneys and secretaries in understanding the firm’s conflicts and business intake policies and procedures.
• Facilitate intake processes on behalf of attorneys as necessary
• Conduct background research on new clients
• Perform legal research and prepare memoranda relating to professional responsibility and risk management
• Provide on-call coverage for after-hours, weekend, and holiday emergency conflicts checks as scheduled
• Perform related duties as assigned

Position reports directly to Sr. Director of New Business Intake & Conflicts – position has no subordinate staff

Knowledge/Experience:

• Three or more years of relevant professional experience working in a law firm conflicts environment – big firm experience preferred.
• Position requires a working understanding of large law firm processes and procedures as well as a general familiarity with various practice areas handled by the firm.
• A working understanding of the Rules of Professional Conduct and ethics law and opinions relating to conflicts of interest is critical.

Skills:

• Attention to detail, and ability to work with autonomy while making sound judgments
• Effective time management and the ability to independently prioritize and manage multiple job assignments simultaneously
• Excellent communication and interpersonal skills; Strong customer service skills and ability to interact effectively with a broad range of people in a professional manner
• Experience with legal writing and research
• Collaborative mindset and ability to work as part of a larger team

See the complete job posting [separate entries for Dallas, Houston, and Austin] for more details on the job requirements and to apply for this position.

Learn more about working at the firm on their careers page:

• Vinson & Elkins’ business professionals provide high quality client service and support to the various practice groups and are the building block to the success of the firm. We promote an environment where we value and respect each team member’s contribution.
• Opportunities for training and development allow our business professionals to continue to enhance their skills so that they can continue to grow in their current position or seek other positions within the firm.
• Our outstanding work environment, competitive salaries and comprehensive benefit package, has resulted in many long-tenured employees.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an open role at Osler: ” Manager, Risk and Compliance” —

• Reporting to the Director, Conflicts & Risk Management, the Manager, Risk and Compliance will be responsible for managing the Firm’s risk management processes (with an emphasis on compliance), systems and activities, including national processes for lateral hires; outside counsel guidelines (OCGs); responding to regulatory requests for information; and our annual quality assurance program on a national level.

Major Responsibilities:

• Supervise and mentor the Ethics & Risk Specialists and OCG Analysts
• Manage the Firm’s outside counsel guidelines program
• Manage the Firm’s conflict clearing process for lateral hires, nationally, including conflict searching, ensure candidate documentation is completed and received in a timely fashion. Manage internal and external communications.
• Coordinate onboarding of laterals with Records team and New Business Intake team relating to matter transfers. Produce related reports as necessary
• Manage responses to client anti-corruption and compliance questionnaires
• Manage and respond to Regulatory requests for information ensuring responses comply with applicable privacy laws
• Manage the Annual Quality Assurance program
• Assist in the administration of legal professional departures, preparation of reports, liaising with lawyers, assistants, and other Firm Administrative departments, as required
• Is a key member of the Ethics & Conflict Committee, track issues, manage meetings, action items and circulate meeting minutes.
• Respond to queries relating to risk management at the Firm
• Participate in risk presentations to lawyers and assistants on aspects of risk related policy and regulation including providing guidance on ethical walls
• Manage and administer the Firm’s Ethical Wall process to comply with the Firm’s ethical responsibilities to maintain clients’ information in confidence
• Evaluate, develop and implement technology solutions
• Act as project lead and subject matter expert for risk related projects
• Conduct routine compliance checks on compliance with various elements of the Firm’s risk management policies
• Monitor industry trends and standards
• Follow procedures and policies governing the Firm’s risk management activities and responsibilities
• Perform other duties as assigned

Position Requirements (Education and Experience)

This position requires a law degree or a minimum of 5 years of legal experience with an emphasis on risk, compliance and regulatory knowledge. An equivalent combination of risk related education, training and experience in other regulatory environments may be considered. Bilingualism will be considered an asset

Knowledge and Skills

• Understanding of risk management and regulatory compliance within an organization
• Excellent analytical and problem-solving skills. Able to quickly identify and analyze complex issues to provide practical solutions.
• Strong research skills. Able to consider and analyze divergent legal positions often under time pressure
• Excellent verbal and written communication skills. Able to provide clear instructions or advice; persuasively communicating risk processes and policies
• Excellent multi-tasking skills. Able to effectively manage a range of duties and responsibilities, organizing and prioritizing multiple tasks simultaneously and completing them to a high standard
• Self-motivated, highly organized with excellent time management skills
• Strong IT skills. Have exceptional computer skills and proven ability to learn new software and programs and keep up to date with developments (including enhancements to the Firm’s systems)
• Experience in the area of risk, ethical and regulatory environment in which law firms operate and a solid understanding of the various professional regulatory bodies relevant to legal practice
• Proven ability to work as part of a team. Capable of building and maintaining effective working relationships to become a trusted advisor to lawyers, assistants, other firm admin departments and the Ethics & Conflicts Committee with a willingness to cooperate and share knowledge
• Proactive in taking ownership for the resolution of issues and able to work with minimal supervision, ability to exercise judgment, ability to work with limited direction

See the complete job posting for more details on the job requirements and to apply for this position.

Learn more about working at the firm on their careers page:

• We believe everyone in our firm plays an important role in our success. Joining Osler means being part of an exceptional team that is passionate about collaboration and is committed to creating a stimulating and supportive work environment where your contribution matters.
• We are a firm that values and promotes diversity, and provides equal opportunity and accessibility to all firm members. We are also deeply passionate about giving back and support a variety of social and community initiatives.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an open role at Davis, Graham  & Stubbs: “Conflicts Analyst” —

• The Conflicts Analyst supports the entire conflicts and new business intake process, from research, identification, and analysis through resolution, clearance, and client data management.
• The person in this role is responsible for overseeing the accurate and timely return of conflict reports and maintaining the integrity of the firm’s conflicts and client matter databases by ensuring the accuracy and completeness of information submitted.
• The Conflict Analyst’s meticulous attention to detail, strong organizational skills, and knowledge of legal procedures will ensure the smooth functioning of our firm’s operations.

Essential Functions:

• Perform conflict of interest searches for new matters and lateral attorney hires, engaging in discussions with attorneys and staff members to gather information and/or clarification as needed
• Use internal and external resources to conduct factual research regarding corporate relationships and the nature of involved party roles in a particular matter
• Review and analyze conflict of interest reports to identify unnecessary hits, highlight potential conflict problems, and facilitate the resolution of potential conflicts
• Maintain the integrity of client, matter, and involved party classifications in the firm’s conflicts database
• Assist in the review and cataloguing of client matter documents, including signed engagement letters, waivers, disengagement documents, outside counsel guidelines and ethical wall memos
• Assists with submitting conflicts information into the Intapp system for lateral hires
• Leverage file management software and tools to streamline processes and enhance efficiency

Required Skills/Abilities

• Superior attention to detail and ability to interpret and analyze information
• Sound judgment in identifying potential ethical and other risk management issues in the conflicts process
• Strong oral and written communication skills, including the ability to understand, analyze, interpret, and explain complex reports and to converse informatively with attorneys and staff about conflicts issues
• Maintain all information in the strictest of confidence
• Excellent organization skills, including the ability to work collaboratively and provide an accurate work product with minimal supervision in an atmosphere of multiple projects, shifting priorities, and extremely tight deadline pressures
• Possess a high level of ethical and professional responsibility and superior judgment in handling confidential information
• Strong ability to learn new technologies, processes, and workflows as necessary
• Willingness to keep updated on trends and developments in the industry and to continue to develop skills, knowledge, and ability to improve processes and procedures
• Must possess or acquire an understanding and appreciation of basic conflict rules governing the private practice of law
• Must have the ability to reason and apply common-sense understanding to situations encountered.
• Proficiency to utilize Aderant and Intapp (or similar computerized accounting and client intake workflow systems), document management systems and other technology efficiently
• Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above-average critical thinking skills

See the complete job posting for more details on the job requirements and to apply for this position.

Learn more about working at the firm on their careers page:

• Davis Graham & Stubbs LLP offers a collegial environment where talented, committed, and creative individuals can thrive.
• In return, we ask each of our attorneys and business professionals to focus on exceeding client expectations, assuming responsibility for delivering results, demonstrating respect for each other, and showing dedication to our community.
• Davis Graham & Stubbs LLP business professionals are the foundation of our service-based organization.
  Excellence in service comes from every member of our team, every day.
• We are committed to attracting and retaining employees who share our values: integrity, respect, fairness, diversity in background and interests, a good sense of humor, and collegiality.

And if you’re interested in seeing your firm’s listings here, please feel free to reach out…

In this BRB jobs update, I’m pleased to highlight an open role at Robinson+Cole, coming in from Jim Merrifield, the firm’s Director of Information Governance & Business Intake (who also produces “InfoGov Hotseat” for IG readers who might want to check out his interview series.)

The firm is seeking a: “Conflicts Attorney – Remote” —

• This position is responsible for identifying and assisting in the resolution of potential ethical and business conflicts arising out of the submission of conflict search requests, the intake of new clients and matters, requests relating to client/matter maintenance, and the hiring of lateral attorneys, contract attorneys, and non-lawyer staff. This position will report to the Business Intake Manager, Director of Business Intake, and General Counsel to ensure overall risk related to lateral hire conflicts and client/matter intake is minimized.
• Under limited supervision, this position is responsible for creating, reviewing, analyzing, and clearing conflict of interest reports for clients, matters and potential lawyers joining the firm. Facilitates resolution of potential conflicts for requesting lawyers and legal recruiting team firm wide. Provides input and guidance into review process of other team members.

Duties/Responsibilities:

• Conduct conflicts of interest searches on all parties and clients for incoming new business for all offices.
• Use internal and external databases to conduct factual research; identify potential conflicts, including determining the status of relevant matters, ascertaining the nature of an entity’s role in a particular matter, analyzing existing waivers, and researching corporate relationships of affiliated companies; engages in discussions with lawyers to gather information and/or clarification as needed.
• Review and clear conflicts related to all client/matter intake requests as well as day-to-day conflict search requests, which requires in-depth understanding of the firm’s new business intake process, conflicts database, and client/matter data.
• Conduct searches for lateral and contract attorney and non-lawyer staff prior work history conflicts as well as lateral business intake conflicts. Prepare a summary of potential conflicts identified for the recruiting attorney and administrative directors/managers involved in the hiring and/or lateral intake process.
• Work with responsible attorneys and relevant administrative departments to implement ethical walls for new clients/matters where necessary as well as incoming candidates when deemed appropriate.
• Draft conflict waiver language on behalf of responsible attorneys and communicate waiver requests to clients, where appropriate.
• Consult with the Business Intake Manager, the Loss Prevention Partner and/or responsible partners regarding conflicts or new business issues that cannot be immediately resolved, such as complex conflicts questions, or issues requiring research or the application of conflicts or new business subject matter expertise.
• Review new business intake forms in the automated workflow system for accuracy and consistency.
• Ensure compliance with all firm rules for lateral hires and business intake; review engagement letters, billing information, exception rates, waiver letters, Outside Counsel Guidelines.
• Provide assistance to lawyers on how to read and interpret conflicts of interest reports; how to use the business intake systems and provide assistance to firm members on how to utilize conflicts/new business intake automated workflow system.
• Work closely with the Business Intake Manager, and the Business Intake team to ensure coordination of systems, workflow and outcomes.
• Document workflow process and procedures and update as needed.
• Review and maintain the accuracy of the firm wide New Business Report.
• Keep current on trends in conflicts of interest management by participating in professional activities and by reading and contribution to the literature of legal records and risk management organizations.
• Attend legal software (i.e. Intapp, Aderant, iManage, etc.) training sessions, conferences, presentations, and conventions as necessary.
• Field incoming emails and phone calls to the conflict’s inquiry distribution list and phone line.
• Assist in developing and maintaining a library of forms, templates, exemplar language and other resources.
• Attend on-site in person team meetings and/or training sessions as location permits.
• Assist in special projects and other duties as assigned.

See the complete job posting for more details on the job requirements and to apply for this position.

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