jobsRisk Update

BRB Risk Jobs Board — Conflicts Attorney – Remote (Robinson+Cole)

In this BRB jobs update, I’m pleased to highlight an open role at Robinson+Cole, coming in from Jim Merrifield, the firm’s Director of Information Governance & Business Intake (who also produces “InfoGov Hotseat” for IG readers who might want to check out his interview series.)

The firm is seeking a: “Conflicts Attorney – Remote” —

  • This position is responsible for identifying and assisting in the resolution of potential ethical and business conflicts arising out of the submission of conflict search requests, the intake of new clients and matters, requests relating to client/matter maintenance, and the hiring of lateral attorneys, contract attorneys, and non-lawyer staff. This position will report to the Business Intake Manager, Director of Business Intake, and General Counsel to ensure overall risk related to lateral hire conflicts and client/matter intake is minimized.
  • Under limited supervision, this position is responsible for creating, reviewing, analyzing, and clearing conflict of interest reports for clients, matters and potential lawyers joining the firm. Facilitates resolution of potential conflicts for requesting lawyers and legal recruiting team firm wide. Provides input and guidance into review process of other team members.

Duties/Responsibilities:

  • Conduct conflicts of interest searches on all parties and clients for incoming new business for all offices.
  • Use internal and external databases to conduct factual research; identify potential conflicts, including determining the status of relevant matters, ascertaining the nature of an entity’s role in a particular matter, analyzing existing waivers, and researching corporate relationships of affiliated companies; engages in discussions with lawyers to gather information and/or clarification as needed.
  • Review and clear conflicts related to all client/matter intake requests as well as day-to-day conflict search requests, which requires in-depth understanding of the firm’s new business intake process, conflicts database, and client/matter data.
  • Conduct searches for lateral and contract attorney and non-lawyer staff prior work history conflicts as well as lateral business intake conflicts. Prepare a summary of potential conflicts identified for the recruiting attorney and administrative directors/managers involved in the hiring and/or lateral intake process.
  • Work with responsible attorneys and relevant administrative departments to implement ethical walls for new clients/matters where necessary as well as incoming candidates when deemed appropriate.
  • Draft conflict waiver language on behalf of responsible attorneys and communicate waiver requests to clients, where appropriate.
  • Consult with the Business Intake Manager, the Loss Prevention Partner and/or responsible partners regarding conflicts or new business issues that cannot be immediately resolved, such as complex conflicts questions, or issues requiring research or the application of conflicts or new business subject matter expertise.
  • Review new business intake forms in the automated workflow system for accuracy and consistency.
  • Ensure compliance with all firm rules for lateral hires and business intake; review engagement letters, billing information, exception rates, waiver letters, Outside Counsel Guidelines.
  • Provide assistance to lawyers on how to read and interpret conflicts of interest reports; how to use the business intake systems and provide assistance to firm members on how to utilize conflicts/new business intake automated workflow system.
  • Work closely with the Business Intake Manager, and the Business Intake team to ensure coordination of systems, workflow and outcomes.
  • Document workflow process and procedures and update as needed.
  • Review and maintain the accuracy of the firm wide New Business Report.
  • Keep current on trends in conflicts of interest management by participating in professional activities and by reading and contribution to the literature of legal records and risk management organizations.
  • Attend legal software (i.e. Intapp, Aderant, iManage, etc.) training sessions, conferences, presentations, and conventions as necessary.
  • Field incoming emails and phone calls to the conflict’s inquiry distribution list and phone line.
  • Assist in developing and maintaining a library of forms, templates, exemplar language and other resources.
  • Attend on-site in person team meetings and/or training sessions as location permits.
  • Assist in special projects and other duties as assigned.

See the complete job posting for more details on the job requirements and to apply for this position.


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